Mail merge for labels—without Microsoft Word

Print labels from a spreadsheet

Address labels are one of the most common mail merge jobs: you have a list in Excel or a CSV, and you need to print a sheet (or many sheets) of labels. If you’re looking for mail merge for labels without the Word hassle, you can get the same result—print labels from spreadsheet data—in a fraction of the time with List Processor.

How to print labels with Word mail merge

In Word you use Mailings → Start Mail Merge → Labels, then:

1. Choose the label product (e.g. Avery A4/A5, or custom) and the product number (e.g. 5160, 5161). If your sheet isn’t in the list, you set custom dimensions and hope they match.
2. Select Recipients → Use an Existing List and link your Excel or CSV. You select the correct sheet and range.
3. Insert the merge field in the first label cell—usually «AddressBlock» or individual address fields. You must map your columns to Word’s expected fields.
4. Update all labels so the merge applies to the whole sheet layout. Preview; fix any misaligned or blank labels.
5. Finish & Merge to print or save as PDF.

Get the label size or margin wrong and the addresses don’t line up with the physical sheet. Change your data source and you may have to reconnect or re-map.

List Processor does labels without Word

You paste or upload your list at List-Processor.com—from Excel, CSV, or plain text. List Processor parses names and addresses automatically. You choose “Labels” as the output type and select your label sheet size (e.g. Avery 5160, 5161, or other common layouts). You get a PDF with one address per label, correctly positioned for your sheet. Print and peel. No merge fields, no data source connection, no Word.

No template hunting, no field mapping

• No template hunting. Pick a label size from a list; List Processor handles the layout.
• No field mapping. List Processor parses your list. No «AddressBlock» or column matching.
• Same list, envelopes or labels. Use the same list for envelopes one day and labels the next—no re-setup.